Most scout troops conduct at least one fundraising campaign every year that involves selling products to the public. For many troops this means selling Trails End™ popcorn every fall.

Some troops also sell merchandise to their troop members, like troop t-shirts.

The Sales subsystem of TroopWebHost is intended to support both of these types of sales.

This subsystem includes the following capabilities for fundraisers:

• Create a sales campaign.
• Enter the items of merchandise that will be offered for sale.
• Enter the sales incentive prizes that will be available to the scouts.
• Have scouts enter their orders directly into the system.
• Have scouts select their sales prize and get their Personal URL for on-line sales.
• On-line fundraiser sales at a new website, www.ScoutSales.org.
• Sell merchandise directly to customers in a retail setting using our Booth Sales page.
• Enter, update and review all orders.
• Enter payments for orders on public sales campaigns.
• Maintain inventory of all products by entering inventory adjustments.
• Mark orders as being delivered by setting the delivered item quantity.
• Print reports that identify your top selling scouts.
• Print reports that consolidate the orders by item, scout, or patrol.
• Print order item detail reports to help scouts deliver their orders.
• Print inventory reports that show quantity on hand of all products.

On-line sales are designed to be promoted by your scouts, who will receive sales credit for sales initiated at their Personal URL.  For your troop to offer on-line sales, you must:

• Configure your site to accept credit card payments via PayPal and/or Square.
• Create a Public Sales Campaign which has a monetary transaction type designated for credit card payments.

If you create a sales campaign to sell merchandise to your troop members, like troop t-shirts, you can authorize your adults and/or scouts for the Buy Stuff From Troop function.  This will allow them to select the items they wish to order and pay for them, either by deducting the cost from their individual account (if they have sufficent funds on hand) or by using a credit card if you enabled Square or PayPal.

Before your members can use the Buy Stuff From Troop function, you need to:

• Configure your site to accept PayPal and/or Square.
• Create a Members Only Sales Campaign which has a monetary transaction type designated for credit card payments and another monetary transaction type designated for member payments.
• Update your security settings to let them access the Buy Stuff From Troop page.

You can also enter orders for troop merchandise from the Member Orders page.  This page also allows you to create a monetary transaction to log the payment for each order.

The rest of the functions described above for fundraisers will work equally well for sales to troop members.

Please note that the default security configuration only makes the sales menu items available to site administrators.  To make them available to the rest of your troop you will need to authorize your user roles for some additional tasks.

We'll show you how to do this on the next page of this chapter.